The Challenge

Building this solution involved navigating multiple complexities. The system required seamless integration of AI-driven conversations with real-time human intervention, especially in oncology-related queries, where accuracy and empathy were equally critical. Designing a scheduling and consultation engine that could adapt across time zones, prevent conflicts, and still offer flexibility for rescheduling was demanding. Ensuring secure video consultations with features like waiting lobbies, chat, and recording added another layer of intricacy. Beyond functionality, safeguarding patient data under strict compliance frameworks meant encryption, consent validation, audit logs, and role-based controls had to be tightly woven into the architecture. Scaling the platform to handle growing user volumes while maintaining low latency, reliable performance, and extensibility for future AI-driven insights further amplified the challenge. Above all, achieving a balance between patient empowerment, specialist efficiency, and administrative transparency required meticulous design and rigorous development efforts.

Scope of the Project

The solution was envisioned to deliver:

• Centralized Role Management for patients, experts, and administrators.
• Conversational AI Integration to provide accurate responses and route sensitive cases to experts.
• Scheduling & Consultation Engine supporting real-time availability, bookings, reminders, and video sessions.
• Operational Dashboards with KPIs, revenue analytics, appointment trends, and compliance-ready reporting.
• Specialized Cancer Care Support with oncology-focused expert recommendations, treatment reminders, and query insights.
• Data Security & Compliance with encryption, audit logs, and role-based access controls.
• Scalability & Future Readiness through modular design, real-time updates, caching, and AI extensions.

The Solution

Adminstration & Oversight

• Unified dashboard displaying KPIs such as active users, expert availability, appointments, and revenues.
• Real-time monitoring of registrations, bookings, cancellations, and user activity.
• Drill-down analytics into patient queries (including cancer-specific concerns), consultation outcomes, and expert performance.
• Configurable reports for compliance audits, revenue reconciliation, and trend analysis.

Patient Engagement

• Conversational AI delivering empathetic, real-time responses, backed by expert validation.
• Repository of queries used to build FAQs and identify health trends.
• Escalation mechanism for complex or sensitive queries (e.g., oncology-related) to connect patients directly with specialists.
• Multi-language support for inclusivity and accessibility.

Expert Tools

• Enterprise-grade scheduling engine with recurrence rules, conflict prevention, and timezone accuracy.
• Status-aware booking workflows (Available, Booked, Pending, Cancelled, Rescheduled).
• Integrated video consultations with secure join tokens, lobbies, chat, screen sharing, recording, and host controls.
• Automated notifications and reminders for both experts and patients.
• Oncology-specific workflows for follow-ups, therapy sessions, and multidisciplinary team meetings.

Security & Compliance

• Role-Based Access Control across patients, experts, and admins.
• Consent verification before consultations, especially critical for cancer treatment.
• Encrypted data storage, scoped tokens, audit logs, and PII minimization.
• Protection mechanisms such as CSRF prevention, rate limiting, and timezone normalization.

Data & Insights

• Revenue analytics with monthly and yearly comparisons.
• Query aggregation to identify common health concerns and oncology-specific needs.
• Predictive analytics for patient demand, expert allocation, and cancer care resource planning.
• Anomaly detection for unusual activity patterns, cancellations, or treatment interruptions.
• AI-driven admin assistant for generating reports, surfacing insights, and suggesting actions.

Business Impact

• Empowered Patients: 24/7 access to general and cancer-specific healthcare guidance reduced unnecessary visits and improved confidence in care.
• Specialized Cancer Support: Patients gained priority access to oncologists, reliable information on treatment and side effects, and streamlined follow-ups.
• Optimized Expert Workflows: Scheduling automation, reminders, and repetitive query handling freed up specialists to focus on critical cases.
• Transparent Operations: Real-time dashboards and compliance-ready reports improved oversight and accountability.
  • Operational Efficiency: Reduced manual interventions and improved coordination between patients, experts, and administrators.
• Future-Ready Growth: Scalable and modular architecture positioned the platform for predictive analytics, AI-driven automation, and integration with cancer research databases.
• Trust & Security: Strong compliance measures and audit trails reinforced confidence among patients, experts, and regulators.

Technology Used

• Frontend: React, Next.js, Bootstrap for responsive and accessible UI.
• Backend: Python with Django (DRF framework, microservices as needed).
• Database: MySQL (for structured data).
• Authentication & Security: NextAuth, JWT, OAuth2, Role-Based Access Control, encryption libraries.
• Video Consultations: Zoom SDK, WebRTC, Socket.IO for real-time communication.
• AI/ML Integration: OpenAI API, additional NLP models (for video transcription & analysis), Python packages for model integration.
• Analytics & Reporting: Custom dashboards with Chart.js/Recharts.
• Infrastructure & Scalability: AWS EC2, AWS S3.
• Notifications & Scheduling: Cron jobs, AWS SNS (SMS), ZeptoMail